Mint Blue Consulting Ltd

Your privacy is important and the following information describes how your personal data is gathered, handled and stored.

The data held about you is kept so that we can respond to your enquiries about our services and send you relevant information (the lawful basis is “legitimate interest”) plus provide agreed services to you (the lawful basis is “Performance of a contract”).

Once no longer required, your data will be deleted in line with timelines detailed below (see Data Retention).

Your Personal Data

Personal data collected will consist of your name and contact information provided by you via the website or directly, so that relevant information regarding our company services can be sent to you.

We may also inform you of other related publications or services unless you have requested otherwise.

Data Processing

We may use the data collected to provide you information concerning our services and to communicate with you, e.g. informing you about any new products or services, security or updates.

Your personal data could be used for all or any of the following:

• Consultancy Services
• Information sharing
• Security and safety
• Communications and Marketing

Your Individual Rights

• You have the right to the rectification of any incorrect data we hold about you
• You have the right to access any information we hold on you
• You have the right to opt out of communications
• You have the right to complain to the ICO

What this means:

The right to the rectification of any incorrect data

If any of the data we hold on you is inaccurate you have the right to have it corrected within 30 days (generally this will only be your name, business email address and contract number).

The right to access your data

You can review the data we hold by contacting the email address below for a response to access your personal data within 30 days.

The right to erase data

In certain circumstances and when your data is no longer required for processing you will have the right to have it deleted. We will respond to any request to delete your personal data as soon as possible and no longer than 30 days.

The right to restrict the use of your data

If you have a concern you can ask us to stop processing your data while making sure that it is not deleted for future reference.

The right to move your data to another service provider

You have the right to have your data provided in electronic format for use with another service provider. In most cases, as the amount of personal data collected is minimal, this can be simply deleted on request.

If you feel that you need to complain about the handling of your personal data, please contact us using the email address below and your ultimate point of contact for all data protection matters in the UK is the Information Commissioner’s Office (please see the ‘Contact us’ page on the ICO website).

Data Retention

Your data will be retained for as long as necessary to provide services and fulfil the transactions you have requested, or for other essential purposes such as complying with our legal obligations, resolving disputes and enforcing our agreements. As these needs can vary for different data types in the context of different Products or Services, actual retention periods can vary significantly.

Financial Information – 7 Years

We are required to keep Financial information for the current financial year plus an additional six years.

Service Information – 10 Years

Unless otherwise stated in any agreements, your information may be retained for reference for up to 10 years and used to answer queries or resolve problems, provide improved and new services and any data retention requirements of the law.

Please note, in certain circumstances the law, authorities or regulatory bodies may require the data to be retained for longer.

Marketing Information – 2 Years

If you are receiving any marketing information we will store your personal information for a maximum of two years after your last communication with us, or from the date of completion of our services, whichever is the latest. If you wish to stop hearing from us prior to that time, then please email the address shown below.

Data Deletion

Should you wish your data to be deleted at any time, please send us an email to the address shown below or contact us via the website. When no longer necessary for us to process your data, we will delete it as far as possible, however, please note that by deleting your personal data you may impact the service we can provide you.

Data Storage

Security technologies and procedures are employed to help protect your personal data from unauthorised access, use or disclosure.

Security

Keeping your data secure is of the upmost importance and appropriate security measures have been put in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

There are procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Exemptions to the above are where we are asked to provide information as a result of a court order or to recover monies due. Please note that your personal data is not shared with anyone else nor is personal data sold on.

International transfers – we do not transfer your personal data outside the European Economic Area (EEA).

Cookies/Software agents

We may use cookies (pieces of software, which may be sent and recorded on your computer) when you visit our website. By visiting our website, you agree to the use of cookies and similar technologies for the purposes described in our privacy statement. This helps us to provide you with the best experience and allows certain parts of our website to function properly.

You can turn off the ability to receive cookies by adjusting the browser on your computer, but you should note that if you do so, this may materially distort the quality of service and data you receive. Cookies are not used to collect your personal information.

Privacy Notice Changes

If changes to our Data Protection Policy (and hence this Privacy Notice) include any significantly different use of your personal data, we will let you know and give you the option to agree to the new use.

Questions & Contact

If you have any questions about our privacy/data protection policy, the use of data in a particular service or the use of your personal information, please send an email to [email protected] .